Privacy Policy

Logos Circles Volunteer Programme - Privacy Policy

Last updated: January 2026

This Privacy Policy informs participants of our approach to privacy regarding the collection and processing of personal data in the context of Logos Circles.

Who we are For the purposes of this Privacy Policy and the collection and processing of personal data as a controller, the relevant entity is the Logos Collective Association, which has its registered office in Zug and its legal domicile address at

Logos Collective Association c/o PST Consulting GmbH Baarerstrasse 10 6300 Zug Switzerland

Whenever we refer to “Logos”, “we” or other similar references, we are referring to the Logos Collective Association. Logos Circles are local, community-run meetups where people discuss, ideate, and build solutions to solve local problems and breathe new life into their local communities. More information about Logos Circles can be found here: https://logos.co/logos-circles. This Privacy Policy covers personal data that Logos receives directly or indirectly via community‑organised Logos Circles in circumstances where Logos acts as a data controller. It does not cover processing carried out independently by community organisers for their own purposes. Personal data we collect and process;

From Logos Circle Stewards We may collect and process personal data when provided to us by Logos Circle Stewards and when necessary to help them coordinate across the world and facilitate their activities in their respective Logos Circles. This information includes but is not limited to: Identity data (name); Social media handles (such as Discord, X handles and others); Location data (being a relevant city of the Logos Circle); Contact data (email) for communication; and Any other personal data a Logos Circle Steward voluntarily provides to us during the course of their participation.

Community analytics To help understand the level of participation and activity in Logos Circles, we may collect and analyse information arising from community-organised channels, for example Telegram groups associated with Logos Circles. Where feasible, we avoid collecting user identifiers such as usernames or handles and instead process only: Message content; Message date and time; High‑level channel or chat identifiers (for example, which Circle a chat belongs to) We utilise this information to generate aggregated statistics and dashboards for internal reporting but it may also be shared with the Logos community in an aggregated or de-identified form. This information is kept on a secured database and retained for a period of only one (1) year from its collection, upon which it will be deleted.

Purpose and legal basis of processing We process personal data for the following purposes: Communicate with Logos Stewards about Logos Circle information, updates, and activities; To generate analytics and dashboards on community activity (for example, activity levels in Logos Circles chats) to understand and improve participation and engagement with Logos Circles, using de‑identified or minimised data wherever feasible. To comply with any legal or regulatory obligations.

We rely on various bases for processing your personal data, including: Consent; Our legitimate interests in facilitating and supporting Logos Circles, provided these interests are balanced against a data subject’s rights and freedoms and subject to appropriate safeguards (such as data minimisation, access controls, and limited retention periods). Compliance with legal obligations under applicable data protection law.

We retain personal data only as long as necessary to fulfil the purposes outlined above or to comply with legal obligations. Once no longer required, we will securely delete or anonymise such personal data.

Personal data collected by Logos Circle Stewards or other organisational roles Logos Circles may be initiated and run by independent community organisers, including Logos Circle Stewards and other organisational roles as applicable. These individuals may collect and process personal data for their own purposes, such as managing event attendance or facilitating Logos Circle activities. In doing so, they act as independent data controllers and are responsible for providing their own privacy information and complying with applicable data protection laws. Logos does not control and is not responsible for personal data processing carried out independently by such organisers.

Third party processors To manage and process personal data that we receive, we engage third parties who act as data processors on our behalf. These third parties process personal data strictly under our instructions, for the specified purposes mentioned and in accordance with applicable data protection laws. We also ensure that they implement appropriate technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration or loss.

We currently have engaged the following third parties: Notion Labs, Inc.: for the purposes of storing personal data received from Logos Circle Stewards; Other infrastructure providers as needed for community activity analytics (for example, hosting providers for databases in which extracted chat data is stored). Security measures we take in respect of your personal data As a general approach, we take data security seriously and we have implemented a variety of security measures to maintain the safety of personal data when we receive such information. Among other measures, access to any personal data Logos collects and processes is restricted to designated persons at Logos and password protected. Exporting data outside the European Union and Switzerland

We are obliged to protect the privacy of personal data in the unlikely event that we export your personal data to places outside the European Union or Switzerland. This means that personal data will only be processed in countries or by parties that provide an adequate level of protection as deemed by Switzerland or the European Commission. Otherwise, we will use other forms of protections, such as specific forms of contractual clauses to ensure such personal data is provided the same protection as required in Switzerland or Europe. In any event, the transmission of personal data outside the European Union and Switzerland will always occur in conformity with applicable privacy legislation.

Your choices and rights You have certain choices and rights in respect of the personal data which we do collect and process. As laid out in relevant privacy legislation, you have the right to, among others: Ask us to correct or update your personal data (where reasonably possible); Ask us to remove your personal data from our systems; Ask us for a copy of your personal data, which may also be transferred to another data controller at your request; Withdraw your consent to process your personal data (only if consent was asked for a processing activity), which only affects processing activities that are based on your consent and doesn’t affect the validity of such processing activities before you have withdrawn your consent; Object to the processing of your personal data; and File a complaint with the Federal Data Protection and Information Commissioner (FDPIC), if you believe that your personal data has been processed unlawfully. This Privacy Policy might change We may modify or replace any part of this Privacy Policy at any time and without notice. The new Privacy Policy will be effective immediately upon its posting,

Contact information

To the extent that you have any questions about the Privacy Policy, please contact us at [email protected].

This document is licenced under CC-BY-SA.