Expenses Process
Please follow the guidance below for submitting your expenses.
Budget Approval & Venue Guidance
Important: Before incurring any expenses related to Circle activities, please confirm with your Regional Circle Coordinator or Amelia that the expense aligns with the approved budget guidelines.
Whenever possible, Circles should prioritise free meeting spaces. Examples include:
Public libraries
Parks (when the weather allows)
Where free public spaces are not suitable, it is always preferable to seek partner venues that are willing to host the Circle at no cost in exchange or at a discounted rate for mutual community benefit and cross-promotion.
Examples of Circle partner venues include:
Akasha Hub (Barcelona)
Haven Hacker House (Florianópolis)
These types of partnerships allow both communities to benefit from shared visibility and engagement.
Submitting an Invoice for Reimbursement
Please follow the steps below to submit your invoice:
Make a copy of the invoice template linked here: https://docs.google.com/spreadsheets/d/1NkF4uMWo3l-iDCBUcOUuVQwf8sDh_f7bfHm4xyDU7wA/edit?gid=790763898#gid=790763898
Complete the template with your details.
Attach the completed invoice and include payment receipts for each item being invoiced.
Email the invoice and receipts to:
Using Your Own Invoice Template
If you prefer to use your own invoice format, please ensure it is addressed exactly as follows:
Logos Collective Association Baarerstrasse 10 6300 Zug Switzerland
Reimbursement Options
Reimbursements can be made via bank transfer or cryptocurrency.
If your primary bank account is not denominated in USD, GBP, or EUR, crypto reimbursement may be the simplest option. We can send payments in:
USDC
ETH
SNT
DAI
Please indicate your preferred payment method when submitting your invoice.
Invoice Submission Deadlines
Invoices must be submitted by the 15th of each month to be reimbursed by the end of that same month.
Invoices received after the 15th will be processed in the next payment cycle and reimbursed at the end of the following month.
Please ensure all required documentation (completed invoice and receipts) is included to avoid delays.
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